BOARD MINUTES, 28 August 1997

The meeting was called to order at 5:30 p.m. by Vice President Pratt, who presided. Present were Pratt, Nelson, Bynum and Brown. Viskochil arrived at 5:40 p.m. Welch arrived at 6:15 p.m. Senger was absent. Also present were McGuire, Vreeland and Buchanan (Staff). Judson (Counsel) arrived at 5:50 p.m.

Bynum requested that the minutes of the August 14, 1997, Regular Meeting be corrected to reflect that she did not the support the motion to approve the July 17 minutes, as she was not at the August 14 meeting. Motion by Nelson, supported by Brown to approve the minutes of the August 14, 1997, Regular Meeting as corrected. Carried.

McGuire reported that he had talked to the auditors earlier in the day, and they had just received the last information needed for the audit. They will have the audit report for the next meeting. Contrary to the report in the August 14 minutes, the information they received on August 14 was not the last that they needed.

McGuire reported that he is going to be working with City or County law enforcement to go after people who owe the Library large sums of money.

McGuire has received word that Viskochil will not be reappointed to the Board at the end of her term in December, because County policy limits committee/board appointments to two terms of three or more years. The trustees agreed that with the new building and the strategic planning process, this is a particularly bad time to be losing an experienced board member. McGuire will draft a letter for Senger's signature to the appropriate committee of the County Commission expressing the TADL Board's disappointment with this decision.

Pratt reported for the Building Committee that he, Senger, McGuire and Judson attended a building progress meeting on August 27 at the building site. Pratt has posted a copy of the timeline. McGuire reported that the estimate for additional flooring to create a storage area is $25,000, with approximately another $25,000 to enclose the space.

Brown reported for the Personnel Committee that McGuire has shared with the committee for their comments some of the applications for the Library Manager position.

Vicky Shurly, Peninsula Community Library, thanked the TADL Board and staff for their support for Wanda Crampton during her recent illness. She is better and is back to work. PCL had very good participation in their July storytimes and their reading club party. The PCL Friends recently hosted an art reception and book fair. The Library's winter hours begin September 2.

M. Braden, Staff, addressed the Board regarding the report from the Internet Access Committee which was in their meeting packets. The committee hopes that action on the report will be on the agenda for the next regular meeting.

Brown suggested that since discussion of the strategic planning goals and objectives has been placed on the regular meeting agenda several times and been postponed every time because of lack of time, it would be better to schedule a special meeting or study session to deal with only this item. A meeting was set for Thursday, October 2, 5:30 p.m.

Motion by Nelson, supported by Brown to enter into an agreement with Stewart Company/Claudya Muller for staff development workshops, at a cost not to exceed $25,000. Carried. The Member Libraries will be included in this process as much as possible and appropriate.

Motion by Nelson, supported by Bynum to accept the proposal from Bill Marsh Family Auto Mall for the purchase of a new vehicle and to authorize payment in the amount of $22,641 for same. Carried.

There was brief discussion of the proposed 1998 General Fund Budget. There will be a public hearing on the budget at the first meeting in September.

The meeting was opened for public comment. V. Shurly thanked the Board for including the Member Libraries in the staff development process. B. Parker expressed disappointment at the County's decision not to reappoint Viskochil. There was no further public comment.

Respectfully submitted,

Dawn Buchanan, Recording Secretary
Donald S. Pratt, Presiding Officer

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