BOARD MINUTES, 11 September 1997

The meeting was called to order at 5:30 p.m. by President Senger. Present were Senger, Pratt, Nelson, Welch and Viskochil. Brown and Bynum were absent. Also present were Judson (Counsel), McGuire, Vreeland and Buchanan (Staff).

In a Special Order of Business, Senger declared open a public hearing on the proposed 1998 budget. There was no public comment. Following brief discussion, action on the budget was postponed to a special meeting later in the month to allow more time for public comment.

In a second Special Order of Business, Dale Vanderwal presented the 1996 Audit. Since the Library now has a fixed asset report, this year's audit was not qualified as in past years. The auditors' opinion was basically clean except that budgets need to be adopted for the debt service and capital improvements funds.

Motion by Nelson, supported by Pratt to approve the minutes of the August 28, 1998, Special Meeting. Carried.

McGuire reported that he and Pratt recently visited another furniture manufacturer. Both companies visited will be submitting bids for consideration.

The company hired for staff development will be at the Library on November 10 and 11 for staff assessment. They would like to talk to as many trustees as possible.

Pratt reported for the Building Committee that the storm water collection pipes are all in and the foundation footings and walls have been poured. All in all the work is progressing quite well.

Nelson reported that the Personnel Committee members made a few comments on some of the applications for the library manager position, but they are not going to be involved in the hiring process.

There was brief discussion of a letter from Engberg Anderson regarding the proposed change in roofing material.

Penny Campo-Pierce reported that Peninsula Community Library's July circulation was 50% higher than July 1996. Julie Maxson of PCL participated in Friday Night Live with other TADL staff. The PCL Board sent letters to the County Commission expressing disappointment at the County's intention not to reappoint Viskochil to the TADL Board.

Mary Fraquelli of Kingsley Public Library reported that business is pretty much as usual at KPL. She and Jennifer Drabek also participated in the Library's Friday Night Live activity.

Four communications included in the meeting packets were brought to the trustees' attention: a copy of a letter from Northern Michigan Environmental Action Council to the Michigan Department of Environmental Quality, sent to the TADL Board for information only; a letter from Jody Clark, Friends President, regarding additional storage space in the new building; a letter from Trustee Bynum indicating that she will not seek reappointment when her term expires in December; and a copy of a memo from Traverse City Assessor to the City Manager regarding the address of the new library (610 Woodmere).

Action on the draft "Internet Access Policy" was tabled until the next meeting, as the policy is being reviewed by Counsel.

Motion by Nelson, supported by Welch to authorize payment to Ebsco Subscription Services in the amount of $5,417.48 for 1998 subscriptions. Carried.

Motion by Nelson, supported by Pratt to authorize the Building Committee to institute work order changes in an amount up to $5,000 without entire Board approval. Carried.

Motion by Welch, supported by Pratt to authorize payment to Engberg Anderson in the amount of $18,063.88 for architectural services rendered. Carried.

Motion by Nelson to declare as surplus one 1985 Dodge Caravan and to authorize the Director to dispose of the same according to policy. Following a comment from Welch, Nelson amended his motion to exempt the Dodge Caravan from the Materials Disposal Policy and to direct the Director to attempt to recover some value. Pratt supported the amended motion. Motion carried as amended.

Motion by Welch, supported by Viskochil to close the Library on October 27 for staff in-service. Carried. Senger noted that the closing should be well publicized.

The meeting was opened for public comment. J. Woodall of the Friends reminded the trustees of the Almost Rare Book Sale, September 20, 9:00-1:00 and the readings from challenged books on the same date at 12:30. There was no further public comment.

Respectfully submitted,

Dawn Buchanan, Recording Secretary
Frank Senger, President

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