BOARD MINUTES, 13 November 1997

The meeting was called to order at 5:30 p.m. by President Senger. Present were Senger, Pratt, Nelson, Welch, Bynum, Brown and Viskochil. Also present were Judson (Counsel), McGuire, Vreeland and Buchanan (Staff).

In a Special Order of Business, J. Dedering and B. Williams of Engberg-Anderson showed new finishes samples and reviewed the interior bid package. Motion by Nelson, supported by Brown to advertise for sealed bids for the furnishing of the new Headquarters Library, subject to approval as to form by Counsel and as to substance by the Director. Carried.

Judson requested that the Recording Secretary for the October 9, 1997, Regular Meeting be corrected from Buchanan to McGuire. Motion by Pratt, supported by Nelson to approve the minutes of the October 9, 1997, Regular Meeting as corrected. Carried.

J. Clark, president of the Friends of TADL, reported on the Poet's Night Out program and thanked the trustees for providing prizes in honor of retiring trustees Viskochil and Bynum.

McGuire reported that the Library's millage request was submitted to the County. Because of the Headlee rollback, the full 1.1 mills cannot be levied. The actual levy will be approximately 1.09 mills.

McGuire also reported that at the Michigan Library Association's Annual Conference, the MLA executive committee decided not to hold the 1999 Annual Conference in Traverse City as originally planned because of a perceived conflict with the 1999 Rural Libraries Conference. Pratt suggested that the trustees and anyone else interested contact MLA to suggest that they reconsider.

McGuire brought to the trustees' attention information in the meeting packets on the Library's Technology Plan and a new Universal Service Fund which provides grants to help underwrite communications costs.

Senger reported for the Building Committee that the construction is close to on schedule.

Nelson reported that the Carnegie Committee met on November 12 with Larry Hardy and Phill Orth from the City Commission to discuss questions related to use of the Carnegie building by outside organizations. Nelson believes they resolved the questions. He and Senger will need to go before the full City Commission.

Vreeland thanked the Board for the inservice to visit all of the libraries in the District, which was very successful and valuable.

Vreeland also presented Kingsley Public Library's report thanking the TADL Board for the library trip and for a drop box, and Fife Lake Public Library's report thanking the TADL Board for the library trip.

Pat Metzger reported that Peninsula Community Library has installed eleven oak shelving units which were donated by their Friends. Their Super Saturday program on November 15 will feature "Kids on the Block." Their circulation is rising every month.

Brown asked for an update on the Library Manager position. McGuire replied that he has received some additional applications but has not yet found the right person. Brown suggested that a change of title to Business or Operations or Administrative Manager might attract the type of person being sought. Senger suggested that it would be good to have the position filled by the first of the year.

Bynum asked for an update on the work of the training consultants. McGuire replied that they expect to have completed their draft report right after Thanksgiving and have it ready for presentation to the Board for the December meeting.

Motion by Welch, supported by Nelson to confirm payment to Engberg Anderson in the amount of $38,937.42 for architectural services rendered. Carried.

Motion by Nelson, supported by Brown to confirm payment to Gourdie-Fraser Associates in the amount of $5,163 for testing services performed. Carried.

Motion by Welch, supported by Brown to enter into a Facilities Management Agreement with NuGen Systems, subject to approval as to form by Counsel and as to substance by the Director. Carried.

Motion by Nelson, supported by Bynum to close the Library at 1:00 p.m. on December 24 and at 6:00 p.m. on December 31. Carried.

Motion by Nelson, supported by Viskochil to authorize the Board President, Counsel and the Director to contact Conflict Resolution Service and the Member Library and individuals involved in a conflict over funding to arrange for a conflict resolution process. Carried.

Motion by Nelson, supported by Brown to authorize payment to Phillips Magnification in the amount of $7,605 for an Arkenstone reading machine. Carried.

The meeting was opened for public comment. A. Burns of the Friends thanked the Board for approving enclosure of space for storage in the new library and asked about shelving for the space. There was no further public comment.

Respectfully submitted,

Dawn Buchanan, Recording Secretary
Frank Senger, President

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