BOARD MINUTES, 24 April 1998

The meeting was called to order at 5:30 p.m. by President Senger. Present were Senger, Pratt, Nelson, Welch, Brown, and Bynum. Viskochil arrived at 5:38 p.m. Also present were Judson (Counsel), McGuire, Vreeland and Buchanan (Staff).

Motion by Nelson, supported by Welch to amend the agenda to include as item b. under New Business: Authorization to pay NuGen Systems for equipment and services. Carried.

Motion by Welch, supported by Bynum to approve the minutes of the 24 April 1997 Regular Meeting. Carried.

Nelson reported for the Carnegie Renaissance Committee that he has talked to three organizations about their contribution to the future use of the Carnegie building but has not yet received anything in writing.

Wanda Crampton, Peninsula Community Library, reported that they are excited to be going live on the LibNet system. Also, they will be hosting a Blossom Time orchard tour on May 15.

Mary Fraquelli, Kingsley Public Library, reported that they are now live on LibNet. They have planned several special activities. Kingsley's Board President attended TADL's groundbreaking. The two co-directors attended the Rural Libraries Conference at the Grand Traverse Resort.

Julie Gray, Fife Lake Public Library, also attended the Rural Libraries Conference and received a special award, for which she was nominated by TADL employee D. Bearre. FLPL also is planning some special activities.

Vreeland announced to the Board a party to honor TADL volunteers on Friday, May 23. She also reported on TADL staff attendance at the Rural Libraries Conference.

In a Special Order of Business, Art Holdsworth of Plante & Moran distributed to the trustees a draft Technology Plan and reviewed its contents. The Board briefly discussed the plan, but no action was necessary.

The motion from the last meeting regarding funding for Fife Lake Public Library was removed from the table and reopened for discussion. Motion by Brown, supported by Nelson, to amend the agenda to read as follows: Moved to fully fund Fife Lake Public Library according to the proposed Member Library Agreement with the provision that FLPL be open 29 hours per week. Following further discussion, the motion to amend carried, and the motion carried as amended.

Motion by Nelson, supported by Brown to refer Peninsula Community Library's request for further discussion of their Member Library Agreement to the Finance Committee for study and recommendations. Carried.

Bill Harding, Peninsula Community Library trustee, read a statement from the PCL Board regarding the Member Library Agreement. A copy of that statement is attached to these minutes.

Following comments from the member library representatives and discussion by the Board, Judson and the Finance Committee agreed to meet with representatives of all of the member libraries on Tuesday, May 13, at 4:00, to discuss and clarify the member library agreements.

Motion by Nelson, supported by Viskochil to close the Library on Memorial Day, Monday, May 26. Carried.

Motion by Nelson, supported by Bynum to authorize payment to NuGen Systems in an amount totaling $5,217.76 for equipment received and services rendered. Following discussion and a suggestion from Brown, Nelson and Bynum withdrew the motion and requested that McGuire inform NuGen that payment of this amount will be placed back on the agenda as soon as the system is up and running in all of the libraries.

The meeting was opened for public comment. C. Fettes thanked the Board for setting a meeting to discuss the member library agreements. There was no further public comment. The meeting was adjourned at 7:05 p.m.

Respectfully submitted,

Dawn Buchanan, Administrative Clerk
Frank Senger, President

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