BOARD MINUTES, 13 August 1998

The meeting was called to order at 5:30 p.m. by President Senger. Present were Senger, Pratt, Maxson, and Nelson. Absent were Brown, Mesch, and Welch. Also present were Judson (Counsel), McGuire, Vreeland, and Schneider (Staff).

Motion by Maxson, supported by Pratt to approve the minutes of the July 30, 1998, Regular Meeting. Carried.

McGuire thanked everyone for the good wishes during his recent absence. Special thanks to administrative staff for carrying on and to Aaron Olson for the good job with the sound system.

Kingsley Public Library voted to take steps to become a branch. By the September 10^th meeting, all the details should be worked out. The agreement needs to be adopted by the Board prior to October 1. KPL would like to have a transition committee made up of former board members of KPL for the first year to assure that the transition goes smoothly.

Maxson asked about the written OPAC report received at last meeting. Was installation completed? McGuire responded that the system is up downtown but has not yet been installed throughout the entire district. Maxson also asked whether the payment schedule includes member library equipment and was told that it does.

The Finance Committee reported that with five months remaining in the fiscal year, revenues are $320,000 in local taxes and $270,000 in fines short of budget. Schneider reported that the $320,000 has been received. McGuire expects penal fines in the amount of $240,000-250,000 to be distributed within the next week. In response to a question from Pratt, McGuire will look into the possibility of having the penal fines distributed quarterly.

Nelson reported that the Carnegie Renaissance Committee is trying to schedule a meeting with City officials.

Pratt reported that the Policy Committee has a meeting scheduled for August 20. They hope to have a report for the next Regular Board meeting.

V. Shurly welcomed the TADL Board and public to Peninsula Community Library and invited everyone to check out the Friends' book sale.

She reported that PCL's circulation for July was 3,297. 325 children participated in the summer reading club. 112 attended the final party.

M. Vreeland reported that the Library for the Blind and Physically Handicapped recently opened two new talking book centers, one in Roscommon and one in Grayling. That brings the total to seven.

Motion by Maxson, supported by Nelson to amend the 1998 General Fund budget to reduce transfers to the Equipment Replacement Fund by $50,000 and to increase the equipment expenditure line item by $50,000. Carried.

Motion by Maxson, supported by Pratt to budget $100,000 of the previously unallocated bond money for the purchase of moveable equipment in the new library. Carried.

Consideration of increasing the Director's discretionary spending limit was tabled until an opinion is received from the auditor.

Judson commented on his findings regarding the establishment of a foundation by the Friends of the Library. Motion by Pratt, supported by Maxson to encourage, with wholehearted thanks, the Friends' efforts to establish a foundation for the benefit of public libraries in the District. Carried.

Motion by Maxson, supported by Pratt to establish a new Technology Services Coordinator position and to authorize the Director to begin the process of filling this position. Carried.

Motion by Maxson, supported by Nelson to authorize payment in the amount of $5,785 to Feyen-Zylstra for the installation of computer cable and phone wiring in the new building. Carried.

Motion by Pratt, supported by Nelson to authorize payment in an amount totaling $10,022.89 to Engberg-Anderson Design Partnership for architectural services rendered. Carried.

Motion by Nelson, supported by Pratt to approve bulletin items A-3, A-4, and P-1 submitted by Engberg Anderson as a change order to Woodmere construction project. Carried.

The meeting was opened for public comment. A. Burns reminded everyone about Friday Night Live, August 14, and the Friends' book sale on Saturday, September 19^th from 9:00-1:00.

McGuire commented on the required changes in the parking lot and retention basin. He has received different estimates and doesn't feel there is enough information right now to make a decision. A special meeting may be necessary.

Respectfully submitted,

Kelly Maxwell, Recording secretary
Frank Senger, President

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