BOARD MINUTES, 27 August 1998

The meeting was called to order at 5:30 p.m. by President Senger. Present were Senger, Pratt, Maxson, Welch, Nelson and Brown. Mesch was absent. Also present were Judson (Counsel), McGuire, Vreeland, Nowinski, Schneider, and Buchanan (Staff), J. Huberty, P. Cooper and B. Somerville (architects), and D. Vanderwal and L Torrey (auditors).

Motion by Nelson, supported by Pratt to amend the agenda to include as item 4.b.: Authorization of payment to Ascom North for phone system in the new library. Carried.

D. Vanderwal presented the 1997 Audit Report and explained various items. He reported that again this year the auditors' opinion was unqualified (no material weaknesses). Motion by Nelson, supported by Pratt to accept the 1997 Audit Report as presented. Carried.

Judson distributed to the trustees a memo explaining his opinion regarding changes in the parking lot and retention basin for the new library. Following further comments from Judson regarding this issue, motion by Maxson, supported by Welch to accept the change order in Bulletin 14, Item A-6 in an amount not to exceed $8,963. Carried.

The trustees discussed the interior glass situation and various options. No action was taken at this time.

Motion by Nelson, supported by Welch to accept a proposal from ADT for the purchase and installation of a surveillance system for the new library at a cost not to exceed $1,685, with no monthly maintenance contract. Carried.

Motion by Welch, supported by Maxson to authorize payment in the amount of $11,467 to Ascom North as partial payment for the phone system in the new library. Carried.

The meeting was opened for public comment. There was no public comment at this time.

Judson mentioned that he and McGuire have been negotiating with Kingsley Public Library regarding the change in status of KPL from member to branch library. The negotiations have not been going as anticipated. Motion by Nelson, supported by Brown to amend the meeting agenda to include as item 4.c.: Consideration of continuing the Member Library Agreement with Kingsley Public Library for 1999. Motion carried unanimously. Following discussion, including comment from E. Long of the League of Women Voters, motion by Brown, supported by Pratt to authorize the Director to notify Kingsley Public Library of TADL's intent to terminate the Member Library Agreement with KPL at the end of 1998. Carried. Senger will contact C. Fettes, KPL Board President, to discuss the issue with her and to try to reassure the KPL Board of TADL's intent to continue to provide library services in the Kingsley area.

There was no further public comment. Senger declared the meeting adjourned at 7:30 p.m.

Dawn Buchanan, Recording Secretary
Frank Senger, President

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