BOARD MINUTES, 12 February 1998

The meeting was called to order at 5:30 p.m. by President Senger. Present were Senger, Nelson,
Brown, Welch, Maxson and Mesch. Pratt was absent. Also present were Judson (Counsel), McGuire, Nowinski and Buchanan (Staff).

Motion by Maxson, supported by Welch to amend the agenda to add under New Business the following: item e. Authorization to pay NuGen Systems for supplies received and services rendered; item f. Consideration of adopting a "Resolution in Support of an Arts Council Mini-Grant Application; and item g. Authorization to purchase a digital microprinter system from Commercial Equipment Company. Carried.

Motion by Welch, supported by Brown to approve the minutes of the January 22, 1998, Special Meeting. Carried.

McGuire reported that he had recently met with representatives of Rotary Charities. They advised staying away from requests for equipment and steering toward cooperative efforts. Their next grant deadline is March 1, 1998. McGuire is also working on the Universal Service Fund application to qualify for discounts on various telecommunications costs.

The actual contract payment to Peninsula Community Library was $76,390, not $89,361 as stated at the last meeting.

Through the Friends of the Library, TADL has received $1000 from Sam's Club for furnishings for the Children's Department in the new library.

The Friends of the Library and the Friendly Garden Club are working on plans for a 2,000-square-foot children's garden on the west side of the new library.

McGuire reported that the Arts Council has been unable to find a non-profit or governmental site to display Will Case's sculpture until the new library opens and wondered if there would be any problem with displaying it in a private business. There were no objections.

There were no committee reports. Senger said that because of changes in the make-up of the Board, committee assignments should be reviewed. He passed around a sign-up sheet for trustees to indicate their committee interests.

Architect B. Sommerville reported that the construction project is about three weeks behind schedule, but some items are ahead of schedule, and the builders hope to make up some time and get back on schedule. He presented various change items in Bulletin #8 (Change Order #5). Following discussion of these items, motion by Nelson, supported by Brown to accept Change Order #5 (Bulletin #8) without Item A-17 (Corian tops), for a total of $4,065. Carried.

Following further discussion of the project budget, the Board asked McGuire to review the equipment specifications and come back with recommendations and justifications as to the necessity of various items of equipment in the building program statement.

V. Shurly reported for Peninsula Community Library that their January 1998 circulation was 3357. They have an adult book club meeting in February. Their Board unanimously approved the PCL staff attending the Building Bridges seminars and will pay their time and expenses. PCL Librarian Wanda Crampton will retire in June. Julie Maxson, currently her assistant, will be promoted to director.

Judson is still reviewing the Fixed Furnishings and Equipment contracts, and J. Didering is still working with the low bidders to clear up loose ends and get some prices down, so no action was taken at this time. There will be another meeting on February 26 to deal with the FFE contracts.

Motion by Nelson, supported by Welch to enter into an agreement with NuGen Systems for the purchase and installation of the Lib/Net Online Public Access Catalog system and for the purchase and installation of various pieces of equipment related to it, subject to approval as to form by Counsel and as to substance by the Director. Following discussion, motion by Nelson, supported by Welch to postpone action on this item to the next meeting. Carried.

Motion by Maxson, supported by Brown to adopt the "Resolution Regarding the Investment of Surplus Funds." Carried.

Discussion of the Carnegie Renaissance Committee was postponed to the next meeting.

Motion by Welch, supported by Nelson to authorize payment in the amount of $36,267.87 to Engberg-Anderson Design Partnership for architectural services rendered. Carried.

Motion by Brown, supported by Nelson to authorize payment in the amount of $7,560.61 to NorthMed for insurance premiums; and, further to pre-authorize monthly payments in 1998 to NorthMed provided that such payment does not exceed $8,000 in any given month. Carried.

Motion by Welch, supported by Maxson to declare as surplus one photocopier, three audiocassette cabinets, and one cabinet base and to authorize the Director to dispose of these items according to the Library policy. Carried.

Motion by Nelson, supported by Welch to go into closed session after public comment for the purpose of personnel evaluations, at the request of the employees involved, pursuant to Section 8(a) of the Open Meetings Act. Motion carried on a unanimous roll call vote.

Motion by Welch, supported by Nelson to authorize payment in the amount of $12,635.70 to NuGen Systems for supplies and services. Carried.

Motion by Maxson, supported by Brown to adopt the "Resolution in Support of an Arts Council Mini-Grant Application." Carried.

Motion by Brown, supported by Welch to authorize payment in the amount of $8,850 for the purchase and installation of a Canon Microscanner and a one year service agreement. Carried.

The meeting was opened for public comment. M. Rudd supported the need for a washer and dryer in the new library. D. Viskochil concurred and also supported the need for a stove in the meeting room. E. Long agreed with both items.

The meeting was recessed at 7:08 p.m. Following a Closed Session the meeting was reconvened at 7:35 p.m.

Motion by Nelson, supported by Maxson to enter into revised employment agreements with administrative staff as proposed by the Director. Carried. In response to suggestions from the trustees, McGuire will try to get salary information from other libraries for comparison purposes.

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