BOARD MINUTES, 12 March 1998

The meeting was called to order at 5:30 p.m. by President Senger. Present were Senger, Pratt, Maxson, and Mesch. Nelson arrived at 5:35, Welch at 5:36 and Brown at 5:37. Also present were McGuire, Vreeland, Schneider and Buchanan (Staff).

Motion by Maxson, supported by Pratt to amend the agenda to add under New Business the following: item c. Consideration of accepting the sculpture created by Will Case for the new library; item d. Authorization for the Director to seek proposals for various items outside the General Contract and the Fixed Furnishings and Equipment contract; and item e. Consideration of adopting a "Unanimous Consent Resolution of the Board of Directors for the Traverse Area District Library Employees' Investment Plan." Carried.

In a Special Order of Business, McGuire presented the Annual Director's Report for 1997. Copies of the report were in the trustees' meeting packets. Pratt suggested that the report be published or otherwise made available to the public. Motion by Pratt, supported by Maxson to approve the Annual Director's Report for 1997 as circulated. Carried.

Motion by Nelson, supported by Welch to approve the minutes of the February 9, 1998, Special Meeting, the February 12, 1998, Regular Meeting, and the February 26, 1998, Special Meeting. Carried.

McGuire reported that he has sent in applications for two different Universal Service Fund grants.

Judson's office has found a $3000 addition error in the library's favor in the original construction proposal for the new library.

There was no Building Committee report, but McGuire told the trustees that the construction company would like to give the trustees and staff tours of the new building as soon as the weather improves.

Senger brought to the trustees' attention a list of the current Board committees and their members in the meeting packets. Brown should be added to the Finance Committee. Senger encouraged all committees to meet soon and choose their chairs.

Nelson reported for the Carnegie Renaissance Committee that he had recently talked with representatives of the Railroad Historical Society. He continues to believe that the Library doesn't have the administrative staff to run the Carnegie building as a part of the Library system, staffed by volunteers.

Motion by Welch, supported by Mesch to enter into an agreement with NuGen Systems for the purchase and installation of the Lib/Net Online Public Access Catalog system and for the purchase and installation of various pieces of equipment related to it. Carried.

There was no action at this time on the establishment of an Employee Assistance Program.

The Board briefly discussed the appliances for the new library's meeting room and policies governing the use of the room. There was no formal action.

Motion by Nelson, supported by Welch to authorize payment in an amount totaling $13,206.43 to Engberg Anderson Design Partnership for architectural services rendered. Carried.

Motion by Brown, supported by Nelson to close the Library Sunday, April 12, and Monday, May 25. Following brief comments, Brown and Nelson amended the motion to clarify that these are not paid holidays. Motion carried as amended.

Motion by Welch, supported by Pratt to accept the mobile designed by Will Case; to direct the architects to prepare the documents and drawings necessary for hanging the sculpture in the new facility; and to send a formal thank you to Horizon Books for displaying the sculpture until such time that it can be hung in the new library. Carried, with Nelson voting no.

Motion by Brown, supported by Maxson to authorize the Director to seek proposals for the following:

Motion by Maxson, supported by Pratt to adopt the "Unanimous Consent Resolution of the Board of Directors for the Traverse Area District Library Employees' Investment Plan" for the plan year ending December 31, 1997. Carried.

The meeting was opened for public comment. E. Long, representing the League of Women Voters, said that she was pleased that the trustees seemed to have accepted having a stove in the meeting room. There was no other public comment.

Respectfully submitted,

Dawn Buchanan, Recording Secretary
Frank Senger, President

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