BOARD MINUTES, 14 May 1998

The meeting was called to order at 5:30 p.m. by President Senger. Present were Senger, Pratt, Maxson, Welch, Nelson, Brown and Mesch. Also present were Judson (Counsel), McGuire and Buchanan (Staff).

Motion by Maxson, supported by Nelson to amend the agenda to add under New Business the following: item e.: Authorization to pay Mid-Michigan Library League for Cooperative membership; and item f.: Authorization to pay Engberg Anderson for services rendered. Carried.

Motion by Nelson, supported by Brown to approve the minutes of the April 9, 1998, Regular Meeting. Carried.

Motion by Maxson, supported by Welch to approve the minutes of the April 23, 1998, Special Meeting. Carried.

McGuire reported that the auditors have started their work and expect to be done before the end of June.

The meeting packets included copies of the revised monthly financial report. The discrepancy ("difference") on page 2 is due to transactions completed but not yet recorded by the County.

The breakfast meeting with the Kingsley Public Library Board and Ellen Richardson of Library of Michigan regarding the boundary conflict between KPL and TADL went well. All parties seem agreed that the only viable solution is for KPL to become a branch. There are details to be worked out, but as long as there is a plan in place by October 1, 1998, even if the effective date is not until January 1, 1999, there should be no problems with the State.

There was no Building Committee report, but McGuire said that he would like to give the trustees a chance to tour the new building again in a couple of weeks.

Brown reported for the Finance Committee that they are continuing to refine the monthly report and are working on the reconciliation of accounts. Mesch thanked the committee for their work. Maxson said that the committee is very pleased with the work Schneider has done on the report.

V. Shurly of Peninsula Community Library reported on PCL's April circulation statistics and programs. PCL has hired a new assistant director, Charlotte Swanker, who will start June 8. On Sunday, July 12, 2:00-4:00 p.m., PCL will have an open house in honor of Wanda Crampton's retirement.

McGuire requested that the trustees consider New Business item c. ahead of items a. and b. so that architect R. Sommerville could explain the construction project changes requested before he needed to leave. Sommerville went through the change items with the Board.

Motion by Welch, supported by Nelson to approve change items included in Bulletin #10 and a letter from Hallmark Construction dated April 21, 1998, using the larger amount for item A-13 in Bulletin #10 and eliminating the request for aluminum trim at the head of window types #5 and #6, which is still being worked on by the architects. Carried.

Motion by Brown, supported by Nelson to approve the change requested in a letter from Hallmark Construction dated April 22, 1998. Carried.

Motion by Mesch, supported by Nelson to approve changes in the attic ventilation as addressed in two letters from Hallmark Construction (one dated April 30, 1998, one undated) in the amount of $41,249. Carried.

Welch, Schneider and Jim Craig of the Friends of the Library have been meeting to consider establishing a District-wide endowment fund for the Library. Craig presented their proposal to the trustees. The trustees discussed the proposal and requested some clarifications from Judson. Judson said that he would like to meet with Craig and Welch. There was no action at this time.

Motion by Brown, supported by Pratt to adopt the First Amendment to Standard Form of Agreement between the Traverse Area District Library and Hallmark Construction, Inc. Carried.

McGuire said that he was still waiting for clarifications and revisions to some of the sound system proposals. Action on this item was deferred until the next meeting.

Motion by Nelson, supported by Mesch to authorize payment in the amount of $26,707.92 to Mid-Michigan Library League for Cooperative membership fees. Carried.

Motion by Maxson, supported by Nelson to authorize payment in the amount of $15,981.46 to Engberg-Anderson Design Partnership for architectural services rendered. Carried.

The meeting was opened for public comment. D. Viskochil commented that she was glad to see the idea of an endowment being brought back. She also hopes to see Citizens for Libraries reactivated in some form.

Welch asked for a report on the train benefit. A. Burns of the Friends reported that the train was filled three times. They at least broke even, and the Friends will probably receive $100-$200.

Welch mentioned the items that TADL has for sale and asked if there is a catalog of these items. McGuire said that there is not a catalog, but it would be a good idea, and he'll look into the possibility of creating one.

Respectfully submitted,

Dawn Buchanan, Recording Secretary
Frank Senger, President

libadmin@tadl.tcnet.org

Last Modified: 06/19/03 by Webster

This system operates under the conditions set forth in the
Traverse Community Network Acceptable Use Policy.