BOARD MINUTES, 12 Novemeber 1998

The meeting was called to order at 5:30 p.m. by President Senger. Present were Senger, Pratt, Maxson, Mesch, and Brown. Nelson and Welch were absent. Also present were McGuire, Vreeland, Schneider and Buchanan (Staff).

Maxson requested that the minutes of the October 8, 1998, Regular Meeting be revised as follows: on page 2, paragraph on the report from the Finance Committee, revise the motion to state that the report be referred to staff for recommendations regarding a branch in Long Lake Township and to Counsel for revision of the contracts with the Member Libraries. Motion by Brown, supported by Pratt to approve the minutes of the Regular Meeting of October 8, 1998, as revised. Carried.

McGuire introduced Robert "Shea" Bonhag, newly-hired Technology Coordinator, who gave the Board a little of his background and talked about his plans for technology for the Library.

McGuire reported that he hasn’t had a chance to look into the feasibility of locating a branch in Long Lake Township.

A copy of the "Wish List" for donations that has been sent to possible contributors was included in the meeting packets.

McGuire introduced the Library’s insurance agent, Kathy Lorenz, who talked about insurance for the new building.

Senger reported for the Building Committee that the building is coming along well. Paul Cooper of Engberg-Anderson is in town to do the second half of the punch list.

Pratt reported that the Policy Committee has been working on the Meeting Room Policy. Counsel is currently reviewing the draft of the policy.

B. Groppuso, Interlochen Public Library, thanked the Board for giving her the opportunity to attend the Michigan Library Association Annual Conference and reported that NuGen would be installing the OPAC at IPL on Tuesday, November 17.

C. Fettes, Kingsley Public Library, thanked the Board for the opportunity to attend the MLA Conference. She reported that KPL will be closed November 20-30 for remodeling. They are planning a Christmas open house and book sale for Saturday, December 12, 10:00-3:00. Their collection is really growing, and they have had to split their Wigglers’ storytimes into two sessions because of overcrowding. KPL recently received a contribution that was used to buy items for storytimes. Fettes showed the Board a picture from the Kingsley village paper of the TADL Board at their September meeting in Kingsley.

J. Trezise of the IPL Board welcomed the TADL Board to IPL. He announced that following preliminary work on their 1999 budget, IPL expects to be able to add a sixth day (Monday) to their schedule in 1999.

M. Vreeland gave a brief report on the Michigan Library Association Annual Conference in Grand Rapids October 20-23. She thanked the Board for offering the opportunity for staff from TADL and the Member Libraries to attend the conference.

Motion by Maxson, supported by Mesch to enter into a revised agreement with Kingsley Public Library and the townships of Mayfield and Paradise with regard to eliminating overlapping jurisdictions in the District. Carried.

Motion by Pratt, supported by Brown to issue a change order in the amount of $38,559.15 for upgrading the sprinkler system to meet code requirements. Carried.

Motion by Maxson, supported by Pratt to adopt an Amendment to the Mutual Grant of Easement with the 620 Woodmere Association. Carried.

Motion by Brown, supported by Maxson to authorize the following payments: Baker & Taylor, $5,081.61; Ebsco Subscription Services, $5,399.97; Engberg-Anderson, $9,182.06; Casper Corporation, $7,140.00; Central Interconnect, $5,793.33; Storage Systems of Wisconsin, $31,754.42; and, Henrickson & Co., $270,000.00. Carried.

Motion by Maxson, supported by Mesch to amend the Employment Agreement with Richard Schneider as requested by the Library Director. Carried.

Motion by Brown, supported by Pratt to amend the 1998 General Fund budget to reduce Contingencies by $50,000 and increase Supplies by the same amount, as recommended by the Finance Committee. Carried. Mesch requested that categories be added to the monthly financial report.

Motion by Maxson, supported by Brown to accept proposals offered by Great Lakes Business Systems and Ikon Office Solutions for the purchase and installation of photocopiers at a total cost not to exceed $30,000. Carried.

The meeting was opened for public comment. A. Burns told the Board that postcards announcing the gala pre-opening party were being mailed and requested that trustees let Library staff know if they heard of anyone who didn’t receive a card but would like to attend the gala. B. Parker commended the Kingsley Public Library Board for all their hard work in bringing about the transition from member library to branch.

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