BOARD MINUTES, 8 October 1998

The meeting was called to order at 5:30 p.m. by President Senger. Present were Senger, Pratt, Maxson, Mesch, Brown and Nelson. Welch arrived at 5:40. Also present were McGuire, Schneider and Buchanan (Staff).

Motion by Nelson, supported by Maxson to amend the agenda to add under New Business as Item c.: Authorization to pay the semi-annual bond payment; as Item d.: Consideration of accepting a proposal for moving the library; and as Item e.: Authorization to purchase the theft detection system for the new library. Carried.

McGuire reported that the punch list (architect's detailed review of the building), which originally was scheduled for October 15 and 16, has been moved back to October 22 and 23.

McGuire has received a summary analysis of the building budget. The budget is right on track.

There was no Building Committee report, but Senger suggested that the trustees should try to find time to walk through the new library. It is no longer a hard-hat area.

Brown reported for the Finance Committee that the September financial report showed a correction to the books to include in 1998 revenues $300,000 received in December 1997 but budgeted as 1998 income. The budget will probably need to be amended in November.

Brown reported that the Personnel Committee has received a report on compensation from the Michigan Municipal League but hasn't had time to review it yet.

Senger reported that the City Manager has asked that the Library let him know as soon as possible what the intent is for the Carnegie building.

Julie Gray welcomed the TADL Board to Fife Lake Public Library and introduced the FLPL trustees and staff. Pratt commended them on the fine job they do for the space they have. Gray gave a brief history of the building and reported that they made more than $1000 on their home tour and quilt show. They are currently working on getting some Michigan Council for the Arts grants.

Vicky Shurly reported that Peninsula Community Library had 27 children for "Story Stew" in September, and their September circulation was increased by 1000 items over September 1997. They have a new employee, Stacy Slessman, at their circulation desk.

The trustees discussed a memo from Judson in the meeting packets regarding the problems with the fire suppression system in the new library.

Brown gave the trustees a report from the Finance Committee regarding funding requests from Interlochen Public Library and Fife Lake Public Library and a request from Long Lake Township to establish a branch in the township. Motion by Nelson, supported by Mesch to accept the recommendations of the Finance Committee, with a change to limit any funding increases based on the CPI to 5%, and that the report be referred to staff for refinement and to Counsel for review. Carried.

M. Randall of IPL, V. Shurly of PCL and J. Gray of FLPL all thanked the Finance Committee for their work on this issue and for coming up with a creative solution.

There was no action on a revised agreement with Kingsley Public Library and Mayfield and Paradise Townships, because the Board has not yet received a revised agreement from Counsel.

There was no action on modification of the sprinkler system in the new building, as there was not enough information available yet to make a fully informed decision.

Motion by Welch, supported by Nelson to authorize payment to Old Kent Bank in the amount of $224,306.25 for payment on the bond. Carried.

Motion by Welch, supported by Nelson to accept a proposal from National Library Relocations for moving the current library contents to the new library. Carried.

Motion by Pratt, supported by Maxson to authorize the purchase of a 3M Theft Detection system from the Michigan Library Consortium at a cost not to exceed $34,000. Carried.

The meeting was opened for public comment. B. Parker addressed the Board regarding acknowledgment of contributions to the new building and thanked the Finance Committee for their solution to the Member Library funding issue. J. Gray asked how soon she could tell her board how much money FLPL can expect for 1998. She also asked whether there will be surplus furniture, shelving, etc., after TADL moves to the new building and what will be done with any surplus. McGuire responded that any surplus will be offered first to the Member Libraries and possibly to other Mid-Michigan Library League libraries, and then will be offered for sale to the public.

Respectfully submitted,

Dawn Buchanan, Recording Secretary
Frank Senger, President

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