BOARD MINUTES, 10 September 1998

The meeting was called to order at 5:30 p.m. by President Senger. Present were Senger, Pratt, Maxson, Mesch, Welch and Nelson. Brown was absent. Also present were Judson (Counsel), McGuire, Vreeland, Schneider and Buchanan (Staff).

Motion by Maxson, supported by Nelson to amend the agenda to add as Item d. under New Business the following: Authorization to pay Engberg-Anderson for services rendered. Carried.

Mesch requested that the minutes of the August 20 Special Meeting be corrected to show that Maxson, not Mesch, was absent. Motion by Welch, supported by Nelson to approve the minutes of the August 13 Regular Meeting and the August 27 and 31 Special Meetings as presented and the minutes of the August 20 Special Meeting as corrected. Carried.

McGuire reported that TADL staff has been exploring with the Grand Traverse Genealogical Society the possibility of moving the Society's materials from the Northwestern Michigan College library to the new TADL building. This may affect the Carnegie Renaissance Committee's plans somewhat.

Vreeland reported that she has written to the 16 counties included in the service area of the Library for the Blind and Physically Handicapped requesting support for the LBPH from those counties. She has done this for the last few years. Some of the counties have budgeted funds for the support of the LBPH, others have not. An ad hoc committee representing all of the LBPH subregionals in Michigan is working on securing more state funding, since federal funding is disappearing.

Maxson reported that the Finance Committee has been meeting to work on the 1999 budget. A report from the committee in the meeting packets included a draft of the proposed budget, as well as the August financial report. The 1998 budget will need to be revised, because there are a couple of line items that are over budget.

Nelson reported that the Personnel Committee has met but has nothing to report to the Board at this time.

Pratt reported that the Policy Committee has been working on the Meeting Room policy and hopes to have a recommended policy ready for the next Board meeting.

B. Groppuso invited the TADL Board to attend the IPL Friends' Annual Meeting on September 17 at 7:00 p.m. Speaker for that meeting will be Richard Schneider.

M. Fraquelli reported that KPL has had a lot of contact from the schools wanting to bring groups of students to the library. Fourteen children attended KPL's first Wigglers' program of the season on September 9.

Senger reported that he had received a letter addressed to the TADL Board from the Board of Interlochen Public Library. The letter will be put on the agenda for the next TADL Board meeting.

The Board discussed the proposed agreement with KPL to eliminate the overlapping boundaries between KPL and TADL. Judson said that the agreement was not quite ready for action but should be by the next meeting. This needs to be done before October 1 to satisfy State requirements.

Motion by Nelson, supported by Pratt to accept a proposal dated August 18, 1998, from The Stereo Shoppe for the purchase and installation of equipment for the Sight and Sound Center, not to exceed $12,500. Carried.

Motion by Pratt, supported by Mesch to adopt the "1999 Budget Public Hearing Resolution." Motion carried, with Senger abstaining.

Motion by Welch, supported by Nelson to authorize payment to Engberg-Anderson Design Partnership in the amount of $10,532.52 for architectural services rendered. Carried.

The meeting was opened for public comment. A. Burns reminded everyone of the Friends' annual Almost-Rare Book Sale, and gave the Board a check for $5000 as the Friends' promised share of the cost to add the third-floor storage area in the new building. C. Fettes addressed the Board regarding the proposed agreement between KPL and TADL. D. Viskochil commented that the new building looks great. C. Fettes asked about future use of the Carnegie building.

Senger thanked Kingsley Public Library for inviting the TADL Board to meet in Kingsley and for furnishing refreshments.

Respectfully submitted,

Dawn Buchanan, Recording secretary
Frank Senger, President

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