BOARD MINUTES, 24 September 1998

The meeting was called to order at 6:04 p.m. by President Senger. Present were Senger, Pratt, Maxson, Welch, Nelson, Mesch and Brown. Also present were Judson (Counsel), McGuire, Vreeland, Nowinski, Schneider, and Buchanan (Staff), and P. Cooper (architect).

Motion by Nelson, supported by Welch to amend the agenda to include under New Business: as Item b.: Consideration of future use of the Carnegie facility; as Item c.: Adoption of a certified corporate resolution for cash management services; as Item d.: Authorization to pay Baker & Taylor for library materials; and as Item e.: Consideration of various change orders. Carried.

Judson reviewed the proposed agreement between TADL and Kingsley Public Library and Mayfield and Paradise Townships. Following brief discussion, motion by Welch, supported by Brown to enter into an Agreement pursuant to Public Act 160 of 1997 which eliminates the overlapping boundaries of the Traverse Area District Library and the Kingsley Public Library; and to adopt a Resolution authorizing the Agreement. Carried.

Motion by Welch, supported by Nelson to refer Interlochen Public Library's request for additional funding to the Finance Committee for review and recommendation; and, to schedule action on this request at the next Regular Meeting. Carried.

Motion by Pratt, supported by Mesch to adopt the 1999 Budget as proposed; to set the operational millage at 1.02 mills, to set the debt millage at .221 mill; and, to adopt a "Resolution Certifying Tax Levies for Operating and Debt Millage and Approving Budget." Carried.

Senger and Nelson reported on the current status of discussions regarding the future use of the Carnegie facility. The trustees discussed the issue but took no action at this time. Senger directed Counsel to look into the matter and prepare something for the October Board meeting.

Motion by Maxson, supported by Brown to adopt a "Certified Corporate Resolution for Cash Management Services" with First of America Bank, A National City® Company; to enter into a 'Wire Transfer Agreement' with the same; and, to designate Mike McGuire and Mary Constant as customer representatives and Mike McGuire as security administrator. Motion carried, with Welch abstaining.

Motion by Brown, supported by Maxson to authorize payment to Baker & Taylor in an amount totaling $5,796.18 for materials ordered and received. Carried.

P. Cooper of Engberg Anderson addressed the Board regarding various construction change orders and a new issue that has just come up regarding the fire protection system. Motion by Pratt, supported by Brown to accept construction change orders as per Bulletins #15 and #16, with the exception of Item P-1 in Bulletin 15 and Item M-1 in Bulletin 16. Carried.

The Board discussed the fire protection system issue. Cooper was not able to recommend a solution at this time and suggested waiting until more information is available.

The meeting was opened for public comment. E. Long addressed the Board regarding the future use of the Carnegie building, and J. Gray addressed the Board regarding funding for Fife Lake Public Library. Welch mentioned a letter from Long Lake Township that the trustees received immediately prior to this meeting. McGuire will contact Long Lake Township for more information, and their letter may need to be included in the Finance Committee's discussions regarding funding for Interlochen Public Library.

There was no further public comment. Senger declared the meeting adjourned at 7:30 p.m.

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