BOARD MINUTES, 8 April 1999

The meeting was called to order at 5:30 p.m. by President Welch. Present were Welch, Senger, Nelson, Maxson, Mesch and Pratt. Brown arrived at 5:35 p.m. Also present were Judson (Counsel), McGuire, Vreeland, Nowinski and Buchanan (Staff).

Motion by Maxson, supported by Nelson to amend the agenda to include as item d. under Old Business: appointment of a facilities location committee; and, to include the following under New Business: item d.: authorization of payment to Henricksen & Co.; and item e.: discussion of contract negotiation strategy (possible closed session). Carried.

McGuire reported to the trustees the death of David Hacker, one of the people instrumental in the formation of Citizens for Libraries and in the passage of the bond and millage issues for the new library. There will be a memorial service for him on May 23 at the Unitarian Universalist Fellowship.

McGuire also reported that there have been problems with the sprinkler system and pump. Bayshore Engineering is suggesting the installation of a secondary pump to maintain pressure in the main pump. The consensus of the trustees was that the Library should not have to pay for this fix.

Since the new library opened three months ago, 110,000 people have come through the doors. That number does not include the first week, during which usage was extremely high.

Maxson reported that the Finance Committee had met with McGuire and Schneider to develop a strategy for investing cash so that maturity dates are spread throughout the year.

J. Maxson, Peninsula Community Library, reported that PCL has been very busy and they are enjoying the increased support for libraries resulting from the opening of the Woodmere Library.

M. Vreeland and A. Burns reported that the Friends of the Library have applied for a Friends of Libraries U.S.A. award of $1000. They shared with the trustees a packet of letters of support. They also announced a luncheon on April 23 to support a grant application for the Memory at the Millenium project that is being developed in conjunction with the Pioneer and Historical Society and Northwestern Michigan College. Cost for the luncheon is $16.00.

Vreeland and Burns also reminded the trustees of the Friends’ program on Tuesday, April 13, with featured speaker David Schoonover, curator of the culinary arts collection at the University of Iowa.

McGuire reminded the trustees and public of the dedication of the new library on Sunday, April 11, starting at noon. There will be several speakers and a ribbon-cutting ceremony. Also, during that week, which is National Library Week, there will be music in the lobby on several evenings.

R. Holdeman of aai presented aai’s study of the Sixth Street facility. Following discussion, the Board set a Special Meeting for April 29 for continued discussion of what to do with that facility. Prior to that meeting, McGuire will arrange for a meeting of representatives of the City with TADL’s Carnegie committee.

Motion by Maxson, supported by Brown to pursue discussions with the Cherry Capital Cable Council relative to entering into an agreement to administer public access television. Following considerable discussion, the motion carried by a vote of five for, two against.

Motion by Nelson to enter into closed session immediately following public comment to discuss personnel evaluations and employment agreement revisions died for lack of support. B. Stone of Judson’s firm is still reviewing the employment agreements.

Motion by Nelson, supported by Pratt to change the hours at the East Bay Branch Library to: Tuesday and Thursday, 10 a.m. to 8 p.m.; Wednesday and Friday, 10 a.m. to 6 p.m.; and Saturday, 10 a.m. to 3 p.m., effective the first week in June. Carried.

Motion by Brown, supported by Mesch to keep the main library open on Sundays during the summer months. Carried. The hours will be the same as current Sunday hours, noon to 5 p.m.

Motion by Maxson, supported by Pratt to adopt the "Employees’ Investment Plan Unanimous Consent Resolution." Carried.

Motion by Senger, supported by Brown to authorize payment to Henricksen & Co. in the amount of $60,700.85 for furnishings received. Carried.

Motion by Nelson, supported by Brown to go into closed session immediately following public comment to discuss strategy regarding negotiation of a collective bargaining agreement, as requested by management, pursuant to Section 8(c) of the Open Meetings Act. Results of the roll call vote were as follows:

The meeting was opened for public comment. A. Burns reminded the trustees of the reception for the Rural Libraries Conference, Tuesday, April 27, at 7:00 p.m., at the Library. He also reported that the Friends’ coffee station is now open three days a week. They hope to be able to have it open Monday through Friday, 9:30-12:00, beginning next week.

There was no further public comment. The meeting was recessed at 6:55 p.m. Following a Closed Session, the meeting reconvened at 7:20 p.m.

libadmin@tadl.tcnet.org

Last Modified: 06/19/03 by Webster

This system operates under the conditions set forth in the
Traverse Community Network Acceptable Use Policy.