BOARD MINUTES, 13 May 1999

The meeting was called to order at 5:30 p.m. by Vice President Brown, who presided. Present were Brown, Senger, Nelson, Maxson, Mesch and Pratt. Welch was absent. Also present were Judson (Counsel), McGuire and Buchanan (Staff).

Motion by Nelson, supported by Pratt to amend the agenda to add as item c. under New Business: consideration of authorizing payment to Library Design Associates. Carried.

Motion by Senger, supported by Pratt to approve the minutes of the Regular Meeting of April 8, the Special Meeting of April 29, and the Closed Session of April 29. Carried. Following a request by Judson, motion by Senger, supported by Maxson to amend the minutes of the April 29 Closed Session to reflect that B. Stone of Judson’s firm was also in attendance. Carried.

McGuire reported that the secondary pump is considered a value-added item and not covered under the warranty of the original pump, so the Library will have to pay for it. The pump has been ordered but not yet installed.

Maxson mentioned that the March 1999 Financial Report was included in the meeting packets.

J. Anderson, Interlochen Public Library, thanked Schneider for all the help he’s given them regarding computer problems, which have not been satisfactorily handled by the Technology Department.

V. Shurly, Peninsula Community Library, reported that they had a very busy April, including 110 children for story stew and an "April shower" sponsored by the Friends of the Library, resulting in a large supply of paper products and office supplies for the PCL. They have reached $25,000 in their endowment. They also have had trouble resolving some computer problems. McGuire will check into the situation with the Technology staff.

Following brief discussion of a report from aai regarding renovations to the Sixth Street facility, motion by Maxson, supported by Nelson to offer to sell the Sixth Street property back to the City of Traverse City for the sum of $1.00. Carried.

Following review and discussion of information in the meeting packets regarding tctv2, motion by Senger, supported by Maxson to instruct McGuire to send a letter to the Cherry Capital Cable Council, in care of Richard Lewis, outlining the Board’s concerns regarding the need for a commitment as to funding and assurance that the City would be willing to work with the Library regarding a facility for the station. Voice vote was unclear, and Brown called for a roll call vote, with the following results:

Motion by Nelson, supported by Pratt to table to an indefinite future time evaluation and reviews of contracts of various administrative staff. Carried.

Motion by Maxson, supported by Pratt to send a Certificate of Special Recognition to the MichCon Foundation for their gift to the Children’s Garden. Carried.

Motion by Nelson, supported by Maxson to enter into a 90-day trial agreement with Unique Management Services for the recovery of library materials. Carried.

Motion by Maxson, supported by Mesch to authorize payment in the amount of $13,108 to Library Design Associates for shelving. Carried.

The meeting was opened for public comment. M. Kroes of tctv2 commented on the Board’s discussion of taking over administration of tctv2 and thanked the Board for not completely closing the door to the possibility. A. Burns reported that the Friends’ coffee station is now open five days a week, with the Friends providing the coffee, and also that an application has been filed for the Friends and TADL to participate in Friday Nite Live on July 30, Kids’ Nite.

Judson requested that the Building Committee and the Policy Committee be reconvened for discussion on various issues.

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