Board of Trustees Regular Meeting

Thursday, June 10, 1999

Traverse Area District Library

(minutes are unofficial until approved by the Board of Trustees)

The meeting was called to order at 5:30 p.m. by President Welch Present were Welch, Brown, Senger, Nelson, Maxson, Mesch and Pratt. Also present were Judson (Counsel), McGuire, Vreeland, Schneider and Buchanan (Staff).

Motion by Maxson, supported by Nelson to amend the agenda to add as item c. under New Business: consideration of adopting a "Joint Resolution Creating Ad Hoc Committee for Re-use of Carnegie Library"; and, as item d. under New Business: consideration of library hours during National Cherry Festival week. Carried.

It was mentioned that in the minutes of the previous meeting, the date should have been May 13, not May 14, and that instead of Senger voting twice in the roll call vote (page 2), the second Senger vote (the "no" vote) should have been Nelson. Motion by Senger, supported by Brown to approve the minutes from the Regular Meeting of May 13, 1999. Carried.

McGuire reported that after the last meeting he followed up with the Technology Department. He hopes that everything is now on track and that if it’s not, he’ll hear about it. He also invited all to stop in the Youth Department to see the Australian-theme display for the Summer Reading Club.

Pratt reported that the Policy Committee has been working on the Gifts and Donations Policy and expects to have recommended revisions ready for the next Regular Board meeting.

There were no other committee reports.

Julie Maxson, Peninsula Community Library, announced two upcoming activities for PCL: a garage sale sponsored by their Friends on June 19, and a tour of the rose garden of Peninsula residents Kurt and Karen Schmidt on June 28. Maxson also expressed appreciation for the Michigan Library Consortium training on Access Michigan and First Search databases that was conducted at TADL for staff of TADL and the Member Libraries.

There were no other Member Library reports.

The Board briefly discussed administration of tctv2, then opened the meeting for public comment on the issue. The following people expressed support for tctv2 and for its being administered by TADL: Mark Nixon, Jim Carruthers, Mike Kroes, Martha Vreeland, Kate Trainer, Darren Schroeger and Margaret Dodd. No one spoke against it. The discussion returned to the Board. R. Lewis, City Manager and member of Cherry Capital Cable Council, reviewed the Cable Council’s expectations of whatever entity administers the public access station. Following further discussion, motion by Maxson, supported by Senger to enter into discussion with the Cherry Capital Cable Council, with the objective of negotiation terms of an agreement which is acceptable to both parties for the administration of public access television. A voice vote was not unanimous, and Welch called for a roll call vote, with the following results:

Mesch – no

Maxson – yes

Brown – yes

Welch – yes

Pratt – no

Senger – yes

Nelson – no

Motion carried. A Special Board Meeting was set for Thursday, June 24, 1999, at 5:30 p.m., in the Library’s meeting room to make a decision on the issue.

Motion by Nelson, supported by Brown to table amendment of the Gifts and Donations Policy until the next Regular Meeting. Carried.

Motion by Senger, supported by Maxson to authorize the validity of facsimile signatures on Library checks. At McGuire’s suggestion, Senger and Maxson amended the motion to add at the end: and to notify the bank that one signature is sufficient when the signature is a facsimile. Carried.

Motion by Senger, supported by Brown to adopt a "Joint Resolution Creating Ad Hoc Committee for Re-use of Carnegie Library." Carried. Welch noted that a committee of Senger and Maxson already exists, and he added Nelson to that committee.

Motion by Nelson, supported by Pratt to postpone the Regular Meeting of July 8 to July 15; also, to close the Woodmere library on Saturday, July 10. Carried.

The meeting was opened for public comment. The following people addressed the Board: Peg Johkhoff, representing Friends of the Carnegie Building, supporting continued ownership of the Carnegie by the TADL and use of the facility as a specialized library/museum for historical or related collections; Carolyn Swoveland, questioning the inclusion of various books with homosexual themes in the children’s section and also objecting to material she had observed on another user’s computer screen in the Computing Center and suggesting that there should be a policy regarding what can be viewed on those computers; Marilyn Vlach, Sixth Street resident, supporting continued ownership of the Carnegie by the TADL, with occupants related to library use; Dee Blair, Sixth Street resident, supporting TADL ownership of the Carnegie for housing of historical collections and also requesting that the Library maintain the property; Larry Lopez, Sixth Street resident, supporting TADL ownership of the Carnegie for housing of historical collections, requesting that the Board live up to commitments regarding the same that were made at the time of the bond campaign, and requesting that the Library pay more attention to interior and exterior maintenance of the Carnegie.

There was no further public comment. The meeting was adjourned at 7:20 p.m.

Respectfully submitted,

Dawn Buchanan, Recording Secretary
John Welch, President

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