BOARD MINUTES, 15 July 1999

The meeting was called to order at 5:30 p.m. by President Welch Present were Welch, Nelson, Maxson, Mesch and Pratt. Brown and Senger were absent. Also present were R. Brochert (Counsel), McGuire, Vreeland, Schneider and Buchanan (Staff).

Motion by Nelson, supported by Pratt to amend the agenda to add as a Special Order of Business: Presentation of the 1998 Audit Report. Carried.

Motion by Nelson, supported by Pratt to approve the minutes of the Regular Meeting of June 10, 1999, and the Special Meeting of June 24, 1999. Carried.

McGuire reported that the Children’s Garden has been started and is supposed to be ready for the dedication in 30 days. He also brought to the trustees’ attention several items in the meeting packets and reported that the Library has received a gift of 1000 compact discs from a store that went out of business. Some of the CD’s will be kept in TADL’s collection, others will be offered to the Member Libraries.

Maxson reported that the Finance Committee had met with the auditors. The 1998 Audit Report was included in the meeting packets. Maxson requested that discussion of the audit be postponed until the auditors arrived. He also mentioned that the May financial report was in the meeting packets and that the June report was not available yet. It appears that expenditures for the year will be over budget in some areas, and it may be necessary to revise the budget.

Pratt reported that the Policy Committee has received some information from Judson but is not prepared to report on the proposed revisions to the "Gifts and Donations Policy" at this time.

Nelson reported that the Carnegie Committee met earlier in the week and seems to be favoring the proposal from the Con Foster Museum, but there are still a number of questions to be answered. Maxson summarized for the rest of the Board the Con Foster’s most recent proposal, which includes closing the museum building at Clinch Park and moving the museum to the Carnegie, which would also house the archives of various other historical groups. The museum would maintain and administer the building

J. Gray, Fife Lake Public Library, reported that they have 73 children participating in the Summer Reading Club. The most they have had in any previous year is 25. Also, their June circulation was up 49% over a year ago. In response to a question from Nelson as to the reason for the increases, she mentioned growth in the area and increased funding from TADL, allowing them to offer more services. She mentioned the Home Tour on August 8, with proceeds to benefit the FLPL building fund. Also, in 2000 they will be celebrating 100 years of library service in their building.

Motion by Nelson, supported by Pratt to table consideration of amending the "Gifts and Donations Policy" until the next regular meeting. Carried.

Motion by Pratt, supported by Mesch to table consideration of entering into an agreement with NuGen for the provision of a web-based online public access catalog until the next regular meeting to allow time to obtain additional information. Carried.

A report from the Facilities Committee was included in the meeting packets. Following additional comments from Nelson and discussion by the Board, including comments from K. Rosa, Long Lake Township supervisor, and S. Wallace, a Long Lake Township resident, Welch directed the Committee to pursue the possibility of a branch in Long Lake Township.

Motion by Nelson, supported by Maxson to ratify the election of Dawn Buchanan and Marlas Wyckoff as Employee Delegate and Employee Alternate to the MERS Annual Meeting, and to appoint Brown and Pratt as Employer Delegate and Alternate. Carried.

The meeting was opened for public comment. The following people addressed the Board: E. Long, suggesting the possibility of locating new branches in public school buildings; A. Burns, representing Friends of the Library, reminding the trustees of TADL’s participation in Friday Night Live downtown on July 31; and J. Gray, FLPL, regarding the need for branches and the Member Libraries’ need for improvements. There was no further public comment.

The auditors were still not in attendance. The trustees briefly discussed the Audit Report. Motion by Nelson, supported by Mesch to postpone acceptance of the Audit Report until the next regular meeting. Carried.

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