BOARD MINUTES, September 9 1999

The meeting was called to order at 5:30 p.m. by President Welch. Present were Welch, Nelson, Maxson, Mesch, Brown and Pratt. Senger arrived at 5:37 p.m. Also present were Judson (Counsel), McGuire, Vreeland, Nowinski, Schneider and Buchanan (Staff).

Motion by Pratt, supported by Brown to amend the agenda to include under New Business, as item f.: Consideration of applying for a mini-grant through the Traverse Area Arts Council. Carried.

Motion by Pratt, supported by Brown to approve the minutes of the Regular Meeting of August 12, 1999, as revised, and of the Closed Session of August 12, 1999. Carried.

McGuire reported that well over 500 people attended the Dedication of the Children’s Garden.

The Library has received a $40,000 check from Rotary Charities for technology. This is payment on a grant that was approved last year.

McGuire suggested that it is time to take another look at the Strategic Plan. He has contacted Jim Wiesing, who moderated the previous Strategic Planning sessions. Wiesing is available and willing to conduct sessions to revisit and update the plan. McGuire suggested several dates and asked the trustees to let him know what dates work for them.

Maxson reported that the Finance Committee met on August 31 to review the current budget situation and look at next year’s budget. McGuire explained some of the variances in this year’s budget. The trustees would like more information as to why there are sizable overages in some budget areas, whether those amounts are expected to continue, and what can be done about the overages. Schneider will prepare a written report and send it to the trustees within the week.

Senger reported that the Carnegie Committee has a meeting scheduled for September 14. The committee has not met since June.

Nelson and Pratt elaborated on information in a memo from the Facilities Committee in the meeting packets. Following discussion, the consensus of the trustees was that at this time trying to locate a branch library in Long Lake Elementary School doesn’t seem feasible and that the committee should talk more with Long Lake Township regarding the township’s offer of space.

J. Gray read from a report from Fife Lake Public Library in the meeting packets. She asked the Board that in their discussions of a possible branch in Long Lake Township, they take into account the growth and current space needs of Fife Lake.

Pratt reported that his term on the Board expires this year and he will not be seeking reappointment. Nelson’s term also expires at the end of this year, and he will not be reappointed because of the City’s term limits. Brown has asked to be reappointed when his term expires at the end of this year.

Motion by Nelson, supported by Pratt to enact the recommended changes in the employment agreements with Dawn Buchanan, Barbara Nowinski, Richard Schneider and Martha Vreeland. Carried.

Motion by Nelson, supported by Pratt to adopt a resolution creating the Slear Fund for Children’s Programming. Carried.

McGuire introduced the preliminary 2000 Budget. Pratt suggested that the Board look at paying the trustees for their time and services. The suggestion was referred to the Finance Committee. Motion by Nelson, supported by Mesch to set a public hearing on the proposed 2000 budget on October 14, 1999, at 5:30 p.m. and to hold a special meeting immediately thereafter. McGuire said that the tax levy was supposed to be submitted to the County by September 30. Nelson and Mesch amended the motion to change the date of the public hearing and special meeting to September 23, 1999. Motion carried as amended.

Motion by Senger, supported by Mesch to declare as surplus the items on various lists as provided by the Director; and to authorize disposal of these items according to policy. Carried.

Motion by Nelson, supported by Pratt to give 30-day notice of termination to C&H Maintenance and to entertain proposals for a new janitorial service. Carried.

Action on entering into an agreement with United Way for the provision of web-based services was tabled until the next meeting.

Motion by Brown, supported by Senger to adopt a statement of assurances for a mini-grant application in the amount of $2,000 through the Traverse Area Arts Council. Carried.

The meeting was opened for public comment. E. Long addressed the Board regarding the discussion of a possible branch in Long Lake Township. J. Gray addressed the Board regarding the need for custodial services at TADL and financial assistance from TADL for Fife Lake Public Library. M. Kroes reported that tctv2 is offering producer classes for the station and invited the trustees to participate.

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