Welch welcomed new County-appointed trustee Maryln
Lawrence, who briefly introduced herself.
McGuire reported that final payment has been made to Hallmark Construction.
A copy of log files showing all web sites that have been accessed since the new Library opened was sent to the American Family Association two weeks prior to the meeting. As of the meeting date, nothing had been heard back from the AFA.
Vreeland reported that the Quix program, homework help for junior and senior high school students, started January 12. She gave a brief background of the program. The Library has graphing calculators and curriculum support materials to assist in this program.
McGuire pointed out the new wall lights in the front half of the meeting room. The remainder of the room should be completed within a couple of days.
McGuire brought to the trustees’ attention the following items in their meeting packets: a report from Schneider regarding the use of Unique Management for retrieving fines and overdue materials; a status report from Counsel; a letter regarding Internet access issues from Theresa Erickson; and an MLA legislative update.
Maxson reported that the Finance Committee had not met, but committee members are watching the inflow of tax money and working with Schneider to invest it as soon as possible. A November financial report was included in the meeting packets. A year-end report was not yet available because some of the necessary statements and other statistics had not been received.
The historical groups have moved into the Carnegie building and are working on restoring the interior of the building.
There were no other committee reports.
E. Long reported for Peninsula Community Library that they are continuing to work with Library Design Associates to improve their layout so that the space is more usable. They have a new Internet access computer and are trying to do more children’s programming.
A. Burns reported that the Friends of the Library are planning a box social on February 18 to celebrate their eighteenth birthday. There will be more information in the next TADL Tales. Maxson inquired of Burns as to whether the Friends would entertain requests from the Member Libraries for funding of special projects. Judson responded that Counsel would need to look into that in respect to the Friends’ 501(c)3 status and stated mission and purposes.
Motion by Maxson, supported by Brown to amend the “Internet Access Policy and Acceptable Use Agreement” as presented. Carried.
Motion by Brown, supported by Nelson to enter into a lease agreement with the City of Traverse City for the Library’s property at 322 Sixth Street. Carried.
Motion by Nelson, supported by Mesch to adopt the “Policy Regarding Employee Use of Library Facilities and Equipment” as presented. Carried.
Motion by Maxson, supported by Senger to open a branch library in Long Lake Township provided that the Township supplies a suitable facility. Carried.
Motion by Senger, supported by Mesch to enter into an agreement with Smith Haughey Rice & Roegge for legal services as proposed. Carried.
Motion by Senger, supported by Nelson to adopt the “610 Woodmere No Drilling/Digging Policy” as presented. Carried.
Motion by Brown, supported by Nelson to support the concept of a Friends’ gift shop within the Woodmere library. Carried.
Motion by Nelson, supported by Brown to authorize payment under the 2000 Member Library contracts as follows: Fife Lake Public Library, $45,825; Interlochen Public Library, $95,699; and Peninsula Community Library, $87,845. Carried, with Maxson abstaining.
Motion by Maxson, supported by Senger to authorize payment in the amount of $21,994.56 to Old Kent Insurance for premiums due on the 2000 commercial package. Carried. Nelson suggested that the next time the insurance is bid out, the companies bidding should provide the best three bids they receive from insurers.
Motion by Maxson, supported by Brown to accept a proposal from Windemuller Electric to install a conveyor system in the book drop-off room at a cost not to exceed $12,000. Following discussion, motion by Nelson, supported by Maxson to table action on this proposal until the Building Committee can meet with Counsel regarding this and other building issues and report back to the full board. Motion to table carried.
The meeting was opened for public comment. E. Long expressed appreciation for the Library staff on behalf of the entire community for everything they’re doing in the new building.
There was no further public comment. The meeting was adjourned at 6:36 p.m.
Respectfully submitted,
Dawn Buchanan, Recording Secretary
John Welch, President
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