MINUTES

Board of Trustees Regular Meeting

Thursday, October 12, 2000

Traverse Area District Library

(minutes are unofficial until approved by the Board of Trustees)

  

            The meeting was called to order at 5:30 p.m. by President Welch.  Present were Welch, Brown, Maxson, Mesch, and Schermerhorn.  Lawrence was absent.  Also present were McGuire, Nowinski, Schneider and Buchanan (Staff).  Judson (Counsel) arrived at 5:45 p.m. 

 

            Motion by Brown, supported by Mesch to amend the agenda to add as item d. under New Business:  Consideration of accepting a recommendation from the Personnel Committee regarding the Director’s Employment Agreement.  Carried.

 

            Motion by Brown, supported by Maxson to approve the minutes from the Regular Meeting of September 14, 2000.  Carried.

 

            McGuire reported that the City has completed a paved pathway from Eighth Street to the north end of the Library’s sidewalk, and they have started dumping topsoil in Hull Park and are beginning to work on park improvements.

 

            McGuire and Judson met with representatives from TBA to work on a lease for tctv2.  They hope to have it ready by the next regular meeting.

 

            There were no committee reports.  A financial report for August was included in the meeting packets, and item d. under New Business is from the Personnel Committee.

 

            Julie Maxson reported for Interlochen Public Library that their Wednesday morning preschool storytime has been well attended.  They have a new Saturday morning storytime, with a craft program the third Saturday of every month.  They are hosting a collage workshop for adults on October 24.  The adult book discussion is now on Wednesday morning.  They have new hours on Saturday (9:00-5:00) and are now open on Sundays, 1:00-5:00.  They will reevaluate the Sunday hours after the first of the year.

 

            Peninsula Community Library has been doing a lot of programs.  Their next one is a euchre tournament on November 13.  They have received a number of donations for their Millennium Garden.  They have new hours (open until 5:30 instead of 5:00 on Tuesday, Wednesday and Friday).  With their remodeling now completed, they are hosting an Open House on October 23.

 

            There were no other member library reports.

 

            Ethel Kage reported that the Friends of TADL are planning a holiday preview of the Friends’ gift shop on December 1, 2 and 3.  It will feature holiday items and a bake sale.  She invited the trustees to join the Friends and suggested that a trustee be designated as liaison to the Friends.  The Almost Rare Book Sale raised almost $7000, the most ever.

 

            Schneider attended a meeting of the Kingsley Public Library Friends in September.  The purpose of the meeting was to talk about the possibility of a new library in Kingsley.  A number of community leaders attended the meeting, and all agreed that there is a need for a new library.  They are starting to work on developing a plan of action.

 

            Brown recently met with the Steering Committee for the capital campaign for the Heritage Center.  He had a tour of the facility.  He was amazed at what they have done and was able to get a clear idea of what can happen with the facility.  The Steering Committee would like clarification of TADL’s intentions regarding funds committed for improvements to the building, and they would also like a TADL trustee to act as liaison between the Heritage Center and the Library.  Welch asked McGuire to look into what improvements the Library might be able to fund and also asked the Finance Committee to look at where the money should come from.  Maxson volunteered to serve as liaison to the Heritage Center.

 

            Motion by Brown, supported by Schermerhorn to authorize payment in the amount of $210,831.25 to Old Kent Bank for bond interest and fees.  Carried.

 

            Motion by Maxson, supported by Mesch to declare as surplus three sectional card catalogs and twelve sets of shelving.  Carried.

 

            Motion by Maxson, supported by Brown to close the Library Sunday, December 24, 2000.  Carried.

 

            Motion by Brown, supported by Maxson to accept the Personnel Committee’s recommendation regarding the Director’s employment agreement and to amend the agreement accordingly.  Carried.  Welch also asked that the Personnel Committee consider some sort of bonus in recognition of the Director’s extra work and accomplishments during the building project and bring a recommendation back to the full Board.

 

            The meeting was opened for public comment.  E. Long expressed dismay at the length of time that had elapsed since McGuire’s employment agreement was last reviewed and suggested that some procedure be put into place for an automatic reminder to be generated yearly so that this would not happen again.  There was no further public comment.

 

            Welch asked if there was a trustee willing to serve as liaison to the Friends’ Board.  Schermerhorn volunteered.

 

            Welch and Schneider announced an open house on October 27, 3:30-5:30, to celebrate McGuire’s 25 years at the Library.  

 

            McGuire reminded the trustees of the Strategic Planning Session on November 16, beginning at 5:30 or 6:00.  In response to a concern voiced by Welch, McGuire said that he would be sure that everyone who should be invited will be invited.

 

            There was no further business.  The meeting was adjourned at 6:15 p.m.

 

Respectfully submitted,

 

Dawn Buchanan, Recording Secretary

John Welch, President

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