MINUTES

Board of Trustees Regular Meeting

Thursday, July 13, 2000

Traverse Area District Library

(minutes are unofficial until approved by the Board of Trustees)

 

            The meeting was called to order at 5:30 p.m. by President Welch.  Present were Welch, Brown, Maxson, Mesch and Schermerhorn.  Lawrence arrived at 5:35.  Senger was absent.  Also present were Judson (Counsel), McGuire, Nowinski, Schneider and Buchanan (Staff). 

 

            Motion by Brown, supported by Maxson to approve the minutes of the Regular Meeting of June 8, 2000.  Carried.  Maxson asked that the starting time of the meeting in the minutes be corrected from 5:03 to 5:30

 

            McGuire brought to the Trustees’ attention the various art displays in the Library during July.

 

McGuire closed the Library at 11:45 a.m. on Wednesday, June 28, because of a power outage.  The outage affected a large area of the City and was expected to last for several hours.  Because of safety concerns and because the City couldn’t predict when power might be restored, McGuire felt that he had no choice but to close the building and send staff home.  He received one letter of complaint from a group that was unable to use the meeting room because the building was closed.  Copies of the complaint and McGuire’s response were included in the meeting packets.

 

McGuire has received quotes from Hallmark Construction regarding several projects, including the drive-through book return.  He would like to have a Building Committee meeting soon to go over those items.

 

Maxson noted that the Finance Committee would be meeting with the auditors to go over the audit.  A financial report for May was included in the meeting packets.  In response to a question raised at the June meeting regarding the Repairs and Maintenance line item, Schneider reported that this item is over budget for two reasons:  First, the building maintenance contract was put out for bid after the budget had been put together, and the bids came in quite a bit over what had been budgeted.  Second, there is a lot more equipment in use in this building than there was in the old building, and Schneider wasn’t able to accurately estimate what that equipment would require in terms of repairs and replacement of parts.

 

There were no other committee reports.

 

Judy Anderson, Interlochen Public Library, announced that IPL now has air conditioning in their building, thanks to Green Lake Township.   She thanked TADL for the new computers.  IPL’s Summer Reading Club registered more than 100 kids and runs from July 11 through August 15.  They are hoping to schedule an open house for Saturday, August 12.  Anderson congratulated the Friends of TADL on the award they recently received at the American Library Association conference in Chicago.

 

Julie Maxson, Peninsula Community Library, thanked Schneider for arranging for Christie Brandau, State Librarian, to visit the District.  PCL is ready for their new shelving, but they have had a two-week delay from the factory.  When it is completed, they would like the TADL Board to come out to see it.

 

Julie Gray, Fife Lake Public Library, reported that they have new sidewalks throughout the village, with those in front of the Library put in that day.  They had their best-ever book sale on July 4^th.  They are still working on the possibility of a new library as part of a housing development.  Fife Lake is having a community pig roast on August 19 and has asked the Library to have a table to sell baked goods and tickets for the home tour, which takes place the next day.

 

Art Burns, Friends of the Library, reminded the Board of the Library’s participation in Friday Nite Live on July 28.  He also thanked Shirley and Dick Murray, who accepted the award the Friends received at the ALA Conference in Chicago.

 

There were no other reports or communications.

 

McGuire reported that there is no possibility of tctv2 moving to TBA, even into just a part of the room they hope to use, before the end of the coming school year.  He proposed moving them to the Library temporarily while arrangements are completed with TBA, with the expectation that they would move to TBA prior to the beginning of the 2001-02 school year.  Motion by Maxson, supported by Brown to adopt an amendment to the “Agreement for Public Access to Cable Television” as proposed.  Carried, with Mesch dissenting.

 

Motion by Maxson, supported by Schermerhorn to revise the “Policy on Public Use of Meeting Rooms” as recommended.  Carried.

 

Motion by Maxson, supported by Lawrence to table presentation of the 1999 Audit until the next Regular Meeting so that the Finance Committee can have a chance to review it with the auditors before presenting it to the Board.  Carried.

 

Motion by Brown, supported by Maxson to appoint Mike McGuire and Richard Schneider as Officer Delegate and Alternate to the MERS Annual Meeting; and to certify the election of Dawn Buchanan and Marlas Wyckoff as Employee Delegate and Alternate to the MERS Annual Meeting.  Carried.

 

Motion by Maxson, supported by Brown to adopt the “Board Resolution Statement of Assurances” for an LSTA grant application.  Carried.  This grant is for partial support of the Library for the Blind and Physically Handicapped.

 

Motion by Brown, supported by Schermerhorn to change the place of the August Board meeting to the Interlochen Public Library.  Carried.

 

The meeting was opened for public comment.  Ellie Long, League of Women Voters Library Action Committee, reported that they are no longer observers at the Interlochen, Peninsula and Kingsley library board meetings because things seem to be going so well.  They are still going two at a time to Fife Lake Public Library board meetings because they feel they can be supportive.  At the request of school librarians, they are changing their focus to elementary school libraries, especially funding, because they are finding that funding for print materials varies widely from library to library in the area and even within the Traverse City schools.

 

In response to a reminder from Brown, McGuire said that he would send the trustees a review of the strategic planning process by the end of the month, and then the Board can go on to the next step.

 

Mesch asked about the status of the donor wall.  Nowinski reported that both the carpenter and the sign company would be coming in the following Monday to work on plans.  She hopes that it will be in place within one to two months.  The Friends of the Library have requested a section of the donor wall for their Foundation.

 

There was no further business.  The meeting was adjourned at 6:05 p.m.

 

Respectfully submitted,

 

Dawn Buchanan, Recording Secretary

John Welch, President

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