Maxson reported that the Finance Committee had met and previewed the year-end report, which was included in the meeting packets, along with the January financial report. The fiscal year ended with a surplus of almost $300,000.
Lawrence said that the Policy Committee had met to discuss the “Unattended Children Policy,” which will be an action item later on the agenda.
There was no Personnel Committee report.
Maxson reported that exciting things are happening at the old library. The Heritage Center’s capital campaign is proceeding quite well, they are welcoming visitors, and they expect to have their first exhibit open to the public in May.
J. Maxson, Peninsula Community Library, welcomed Quick and said that PCL staff would like to show him around their library, possibly at the May TADL Board Meeting, which is to be held at PCL. They have had several programs recently, all of which have gone well, and they have more coming in the next couple of months.
Nowinski reported for the Friends of the Library that a Friends’ Foundation Annual Report for 2000 was included in the meeting packets. Last year the Foundation made a grant to all of the district libraries, and they are planning to do so again this year.
McGuire reported that the City had turned down an opportunity to pursue a grant to construct a walking path across the Boardman River, ending near the Library. McGuire thinks the path would help the Library’s parking situation. He asked whether the Board would favor the Library’s being involved in some way in trying to convince the City to reconsider. Following discussion, the consensus was that the Board was in favor of doing something but that the matter should be referred to the Finance Committee for further study. Welch suggested authorizing McGuire to send a letter of support to the City immediately. Brown arrived during the discussion, and the meeting was turned over to him. Motion by Welch, supported by Maxson to authorize McGuire to write a letter of support for the Boardman Lake Non-motorized Trailway, such letter to be directed to the Traverse City City Commission as soon as possible. Carried.
Lawrence reported that the Policy Committee had met to review “Unattended Children” policies from other libraries. Based on that review, they presented their recommended changes to the TADL policy for action by the Board. Motion by Lawrence, supported by Maxson to amend the “Unattended Children Policy” as recommended by the Policy Committee. Following discussion, it appeared that the trustees still had a number of concerns. Lawrence and Maxson withdrew their motion, and Brown referred the matter back to the Policy Committee for further consideration.
Brown announced committee assignment changes as follows: Lawrence to replace Brown on the Personnel Committee; Quick to replace Lawrence on the Facilities Committee.
Brown also said that the scope of the Facilities Committee would be broadened to include the extension of library services, not just buildings. After looking at the various issues before this committee (requests for branches in Blair and Long Lake Townships, status of Fife Lake Public Library, tctv2), it might be necessary to form additional committees. For the time being, however, Brown would like the name of the committee changed to “Facilities and Services Committee.”
Motion by Maxson, supported by Lawrence to authorize the purchase of 22 desktop computers not to exceed $25,000 as presented in the proposal dated 2/28/2001, with such funds coming from the Library Building Fund. Carried.
Judson summarized the status of the tctv2 administration agreement and negotiations with Traverse Bay Area Intermediate School District for space for tctv2’s studios. Motion by Lawrence, supported by Maxson to request that the Cherry Capital Cable Council extend its administrative agreement with the Library through the 31st of December 2003. Carried.
Motion by Welch, supported by Lawrence to declare as surplus one non-functioning Mac zip-drive and to dispose of according to policy. Carried.
Motion by Welch, supported by Lawrence to close the Library on Sunday, April 15th. Carried.
The meeting was opened for public comment. B. Parker, League of Women Voters, commented, regarding the upcoming visit of TADL representatives to Fife Lake Public Library, that the LWV Library Study Committee has been visiting FLPL for quite some time and hopes that TADL will really encourage them as they work towards obtaining a new facility. E. Long, LWV, encourage the TADL Board to use whatever resources are available to convince the City to reconsider its decision on the Boardman Lake Non-Motorized Trailway.
There was no further public comment.
Judson announced that Roe’s baby was born that morning, March 8.
J. Maxson, PCL, said that the member libraries would like to see true upgrades to the functionality of the OPAC’s, not just new hardware.
Maxson inquired as to the status of discussions with Elmwood Township. McGuire said no discussions have been scheduled yet.
In response to a question from Maxson, it was announced that the May Regular Meeting will be held at Peninsula Community Library.
Brown suggested that a study session be scheduled to discuss the issues of fees for services and other sources of revenue.
A Finance Committee meeting was scheduled for Monday, March 12, at 4:30 p.m. to discuss the issue of the Boardman Lake Non-motorized Trailway.
The meeting was adjourned at 7:10 p.m.
Respectfully submitted,
Dawn Buchanan, Recording Secretary
Douglas Brown, President
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