McGuire reported that the previous evening he had attended a meeting of the Fife Lake Public Library Board. He reviewed with them their proposed floor plan for a new building. The anticipated deal with a developer has fallen through, but they are still proceeding with efforts to obtain a new building.
Ethel Kage announced the Friends’ annual meeting in May, at which time the new board will take over. On May 17, Friends of Michigan Libraries will meet in Traverse City. The TADL Friends will host a reception the evening of the 16th.
Kage also announced that TADL will hold its annual Volunteer Recognition Party on Thursday, April 19, 3:30 to 5:30, in the Library meeting room. She urged the trustees to come to the party to meet the volunteers, who are a valuable asset to the Library.
Judson briefly mentioned a memo he had sent to the trustees regarding issues of liability and immunity.
McGuire mentioned a letter in the meeting packets from Long Lake Township. Brown referred the letter to the Facilities and Services Committee for study.
Brown reported that the reception for the donor wall was well attended and well received. He recognized Nowinski for all the time and work she put into the donor wall project.
Motion by Welch, supported by Mesch to revise the Unattended Children Policy as proposed. Following discussion, motion by Quick, supported by Schermerhorn to amend the policy by changing the first bold statement to read “All children 7 years of age or younger…” instead of “…under age 8…” and the second bold statement to read “Self-supervised youth 8 years of age or older…” instead of “…over age 7 … .” Motion by Maxson, supported by Schermerhorn to further amend the policy by changing the next to the last sentence of the second paragraph to read “…whose behavior is disruptive.”, deleting all other wording after “behavior.” Motion by Welch, supported by Maxson to further amend the policy by deleting the first five sentences of the second paragraph. Motion by Welch, supported by Lawrence to further amend the policy by deleting all wording after “the child” in the second sentence of the fourth paragraph. All amendments carried, and the original motion carried as amended.
Motion by Welch, supported by Lawrence to authorize payment to Old Kent Bank in the amount of $450,831.25 for bond principle, interest and fees. Carried.
Motion by Lawrence, supported by Mesch to request an extension for completing and filing the Year 2000 audit. Following an explanation by Dale Vanderwal (auditor), Lawrence and Mesch restated their motion as follows: Motion to request from the Local Audit and Finance Division of the Michigan Department of Treasury a sixty day extension for filing with them our audited financial statements for the year ended December 31, 2000. The audit is currently in progress and is expected to be completed within 180 days of our fiscal year end. However, the auditors are experiencing scheduling difficulties in getting all of the work completed by April 30. Carried. In response to a question from Brown, Vanderwal clarified that the scheduling problems are within the auditors’ firm and have nothing to do with lack of information or cooperation from Library staff.
Motion by Mesch, supported by Maxson to declare as surplus eight sets of wood shelving and to authorize the Director to dispose of them according to policy. Carried.
Motion by Welch, supported by Lawrence to offer, on a 90-day trial basis, a $2 per day incentive to staff for each day worked at Woodmere during which they do not take up a parking space. McGuire explained that there is often a parking shortage, and staff has been looking at ways to make more parking available. This was one solution that could help immediately. Other alternatives would take longer to develop. Following discussion, motion carried with Quick and Mesch dissenting. Brown emphasized that employees need to clearly understand that this is only a trial, and that the Board should receive a detailed report at the end of the 90-day trial.
Brown scheduled a study session for Thursday, June 28, 5:30 p.m., in the Library Meeting Room to discuss fees and charges. Welch requested that trustees receive information in advance as to what other libraries do in regard to this issue. Brown said that he would also encourage the participation of the member libraries.
The meeting was opened for public comment. E. Long, League of Women Voters, commented that she had worked for an institution in Ohio that rewarded carpooling, and it worked well. She also noted that crossing Woodmere is difficult and dangerous.
There was no further public comment.
Brown announced that he would not be at the May meeting. Mesch will chair the meeting, which is at Peninsula Community Library, at the regular time (5:30 p.m.). Trustees can meet at TADL by 5:00 to ride out in the Library van.
The meeting was adjourned at 6:40 p.m.
Respectfully submitted,
Dawn Buchanan, Recording Secretary
Douglas Brown, President
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