MINUTES

Board of Trustees Regular Meeting

Thursday, June 14, 2001

Traverse Area District Library

(minutes are unofficial until approved by the Board of Trustees)

         The meeting was called to order at 5:30 p.m. by President Brown.  Present were Brown, Mesch, Welch, Schermerhorn, Lawrence, Maxson and Quick.  Also present were Roe (Counsel), Nowinski, Schneider and Buchanan (Staff).  McGuire was absent.

 

         Motion by Maxson, supported by Lawrence to approve the minutes from the Regular Meeting of May 10, 2001.  Carried.

 

         Nowinski presented the Administrative Report, beginning with events planned for July.  She also reported that the incentive program to encourage staff not to park in the Library parking lot began the first week of June, with about a third of the staff participating at least one day during the week.  The trial program will continue through the month of August.

 

         Quick reported that the Facilities Committee had met to talk about site location criteria for new branches and prioritizing new services that the Library might want to offer.  They also briefly discussed tctv2.  The committee has drafted tentative site criteria, which they would like reviewed by the entire Board at its study session in July.  They also asked McGuire to cost out various services not currently provided by the Library so that they can prioritize them.  Brown thanked the committee for all their work and said that site criteria would be discussed at the July study session.

 

The Finance Committee had not met, but a financial report for April was included in the meeting packets.  Also in the packets was a report from S. Bonhag regarding the variance in the Professional Services line item.  Schneider addressed some items in the April report and in Bonhag’s report.  Following questions and discussion, Brown requested that McGuire prepare a report on the Professional Services overage and submit it to the Finance Committee for their review and report to the full Board.

 

There were no other committee reports.  Brown asked Mesch to coordinate a meeting of the Personnel Committee to look at the procedure for evaluating the Director.

 

J. Maxson, Peninsula Community Library, thanked the TADL Friends Foundation on behalf of all the members and branches for funding provided by the Foundation for children’s programming.  She also thanked TADL on behalf of all the branches and members for the installation of T1 lines for computer connections and said that the lines have made a tremendous difference in the speed and reliability of the connections.  She announced upcoming events at PCL.

 

         A report from G. Rudd, Law Library, was included in the meeting packets.

 

         There were no other Member Library reports.

 

         E. Kage reported that the Friends are starting to plan for special events to celebrate their 20^th anniversary in 2002.  At their last board meeting they adopted a policy regarding use of the TADL Friends’ 501(c)3 status by the member libraries.  The Friends gave the Teen Advisory Board $300 to help finance a trip to libraries in Midland and Detroit.

 

         Motion by Welch, supported by Lawrence to enter into an agreement with the Friends for operating a store in the Library, subject to approvals as to substance by the Director and as to form by Counsel.  Following discussion regarding the form such an agreement might take, motion by Schermerhorn, supported by Maxson to postpone action on this item until the next meeting.  Motion to postpone carried.  Brown asked that McGuire pull together a meeting of representatives from the Library, the Friends, the Board Facilities Committee and Counsel.

 

         Motion by Mesch, supported by Lawrence to close the library Saturday, July 14, for the Cherry Royale Parade; also, to close at noon on Monday, December 24, and at 6:00 p.m. on Monday, December 31.  Carried.  The trustees requested that next year all regular (anticipated?) closings for the year be approved at the organizational meeting in January.

 

         Motion by Maxson, supported by Mesch to cancel the next regular meeting of July 12 and to reschedule the study session to July 19 at 5:30.  Carried.

 

         Motion by Schermerhorn, supported by Maxson to appoint Mike McGuire as Officer Delegate and Richard Schneider as Officer Alternate to MERS and to certify the election of Dawn Buchanan as Employee Delegate and Marly Wyckoff as Employee Alternate to MERS.  Carrier.

 

         Motion by Maxson, supported by Lawrence to amend the agenda to include as Item 5d under New Business:  Consideration of entering into a revised agreement with the City of Traverse City for the live broadcast of City Commission meetings.  Carried.

 

         Motion by Lawrence, supported by Quick to enter into a revised agreement with the City of Traverse City for the live broadcast of City Commission meetings.  Following a question from Mesch and brief explanation from Roe, Lawrence and Quick amended their motion to include at the end “subject to review by Counsel.”  Motion carried as amended.

 

The meeting was opened for public comment.  E. Long reminded the Board that the concept of a Friends Store was included in the original plans for the new library but was removed because of financial considerations.  She urged the Board to move forward on this as quickly as possible.

 

There was no further public comment.  The meeting was adjourned at 6:40 p.m.

 

Respectfully submitted,

 

Dawn Buchanan, Recording Secretary

Douglas Brown, President

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