McGuire reported that the insurance carrier for this year will be the same as the last several years, but next year he will look at requesting more bids. After getting the quotes for this year’s policies, he called the Michigan Municipal League. They told him that the rates were good and he should accept the quote.
Dr. William Anderson, head of Michigan’s newly-created Department of History, the Arts and Libraries, is scheduled to be in Traverse City on Thursday, January 17. His first stop will be TADL, and there will be a reception in the evening at the Dennos Museum.
Circulation at the Woodmere branch of TADL was up 10% last year.
McGuire had met with Teamsters Union representatives for negotiations earlier in the day. He said that was probably the last session of negotiations. As soon as he receives from the Union written confirmation of what was tentatively agreed to in negotiations, he will present it to the Personnel for their review and recommendation to the full Board.
TADL has been chosen as one of seven regional digitization centers in Michigan. This project provides the opportunity for local libraries to digitize materials unique to each library.
TADL has received a $3000 grant from Traverse Area Arts Council/Michigan Council for Arts and Cultural Affairs for Live! at the Library.
Quick reported that the Facilities and Services Committee had met to discuss the proposed site for a branch in Long Lake Township. They will be interviewing architects on January 17 and hope to have a recommendation for the next regular meeting.
Maxson reported that at November financial report was included in the meeting packets. The report reflects changes to the 2001 budget that were passed at the last regular meeting. Schneider explained some items on the report and Judson and Welch explained the tctv2 column on the report.
Mesch brought to the trustees’ attention a form distributed prior to the meeting for evaluation of the Director. The form was developed by the Personnel Committee and reviewed by Counsel. The committee would like all of the trustees to review the form and attached job description and forward their comments to the committee by the end of January. The committee will incorporate any necessary changes and present the final draft to the full Board for approval. All of the trustees will participate in evaluating the Director.
There was no Policy Committee report.
J. Gray, Fife Lake Public Library, reported that they have received the results of the feasibility study they had done. She gave the TADL Board two copies. She had met earlier in the week with the Fife Lake Township Board. The Township Board has FLPL on their agenda for their January 24 meeting to discuss the Township’s role in planning for a new building for FLPL. The Library will host a Children’s Valentine’s Tea as a fundraiser. They have been doing some serious weeding, because they are out of space.
J. Maxson, Peninsula Community Library, handed out copies of PCL’s revamped newsletter. They have been very busy and are currently in the middle of staff evaluations. She said she wanted to publicly express her appreciation for her staff.
Maxson also reported for Interlochen Public Library. On February 9, Interlochen Arts Academy will present the concerto winners’ concert as a benefit for IPL. There will also be an afterglow in the Harvey Theater.
E. Kage reported that remodeling work for the Friends’ gift shop is supposed to begin within the next week. It is supposed to be done in such a way as to create minimal disruption for the Library. Friends’ committees have been working so that they will be prepared to have a Grand Opening of the gift shop as soon as the construction work is completed. The calendar of events for the Friends’ 20th anniversary is to be finalized on January 15th. The focus of the year’s events is to raise funds for the Foundation. Also, the Friends have received a $1000 literacy grant from Wal-mart, to be used at their discretion.
Brown received letters from both Joe Lowe, Blair Township Supervisor, and Dorothy Biegler, citizens’ library committee. Copies of Lowe’s letter were included in the meeting packets. Brown will respond to Biegler’s letter, with a copy to Quick. McGuire said that a meeting would be needed with all concerned entities to lay out the responsibilities of each.
Brown circulated thank-you’s he had received from employees for the staff holiday party.
Motion by Welch, supported by Lawrence to notify Long Lake Township that the site it has selected for a branch library substantially meets the location criteria as adopted by the Library Board. Motion carried, with Mesch abstaining.
Motion by Maxson, supported by Welch to enter into an agreement with Smith Haughey Rice & Roegge for legal services for 2002 as outlined in their proposal dated December 14, 2001. Carried.
Motion by Welch, supported by Lawrence to accept the proposal from The Breton Group for conducting a feasibility study as outlined in their letter dated December 17, 2001. Carried. There was some discussion of including Fife Lake in the study. McGuire and Brown felt that this could probably be worked out, but that there would be a small increase in the fees for the study, which would need to be approved by the Board at a later date.
Motion by Lawrence, supported by Mesch to accept a proposal from Gosling Czubak for the removal of an underground storage tank at the Sixth Street location and for environmental testing. Following remarks by Judson, Lawrence and Mesch amended their motion to add: “subject to approval by Counsel as to form and by Library Director as to substance.” Motion carried as amended.
In conjunction with the above motion and at Judson’s request, motion by Welch, supported by Lawrence to authorize Counsel to consult with attorney John Byl, environmental law specialist, regarding environmental concerns related to the underground storage tank at a cost not to exceed $1000. Carried.
Motion by Lawrence, supported by Mesch to authorize member library contract payments as follows: $49,279 to Fife Lake Public Library; $112,444 to Interlochen Public Library and $104,020 to Peninsula Community Library. Motion carried, with Maxson abstaining.
Motion by Welch, supported by Lawrence to close the TADL Building Fund (274), transferring all of the fund balance into the Library Building Fund (416), and to transfer in $72,600 from the unreserved general fund balance into the 2001 budget. Carried.
The meeting was opened for public comment. A. VanEck, president of FLPL Friends, told the TADL Board that the seven-month-old FLPL Friends organization already has by-laws and 106 members. He said that the community of Fife Lake is really growing and thanked the TADL Board for keeping FLPL on the agenda.
There was no further public comment. The meeting was adjourned at 6:45 p.m.
Respectfully submitted,
Dawn Buchanan, Recording Secretary
Douglas Brown, President
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